The Ultimate Employee Training Tool

As a business owner, one of the most crucial tasks is ensuring that your team is well-trained, aligned with your company’s values, and equipped with the right knowledge to excel in their roles. But managing training materials, keeping everyone on the same page, and ensuring consistency across the board can often feel like a daunting challenge. That's where Trainual comes in. In this post, I’ll share my experience with Trainual and explain why it’s become an essential tool for training and onboarding in my business.

What Is Trainual?

Trainual is a cloud-based employee training platform that helps businesses create, organize, and manage training programs. It’s designed to simplify the process of onboarding new employees, standardizing company procedures, and ensuring continuous learning within a team. The platform allows you to create training manuals, courses, and quizzes in an easy-to-use format, all in one place. The result? A smoother onboarding process, better employee performance, and more consistent business operations.

First Impressions: Simple and Intuitive

When I first started using Trainual, what immediately impressed me was how user-friendly the platform is. As a business owner, I don’t have a lot of time to get bogged down with complicated tools. But Trainual made the setup process a breeze. I was able to create an account, build my first training module, and start uploading content in just a few hours.

The interface is clean, organized, and easy to navigate. You can quickly create "plays" (the term Trainual uses for training modules), which are essentially steps or topics in a process. Each play can contain text, images, videos, and even quizzes to make sure your team is engaged and retains the information.

Creating and Organizing Training Content

One of my favorite things about Trainual is the flexibility it provides in creating training materials. Whether you’re documenting standard operating procedures (SOPs), writing how-to guides, or creating comprehensive onboarding training, Trainual allows you to easily upload different types of content.

• Text-based Content: I can type out detailed instructions or procedures in the platform’s built-in text editor. This is perfect for outlining company policies or step-by-step guides.

• Videos: If you want to show someone how to do something, uploading video tutorials is as simple as dragging and dropping the file. It’s so much easier than sending out links to various video platforms.

• Images: For processes that involve visuals, I can include screenshots or images to make the material more interactive and clearer to understand.

The platform also allows you to organize training content into categories—so you can keep your onboarding modules, department-specific procedures, and other training materials all neatly separated and easy to find.

Streamlining Onboarding with Trainual

Onboarding new employees has always been one of my least favorite tasks. There are so many things to cover: company culture, policies, roles, software training, and much more. Before Trainual, I struggled with the overwhelming amount of paperwork and the difficulty of keeping everything consistent.

Trainual completely changed that for me. Now, instead of manually going through each step with new hires, I can simply assign training modules based on their role. This ensures that every employee receives the same, standardized training experience. And, because Trainual is cloud-based, new hires can go through the training at their own pace and from anywhere, whether they’re in the office or working remotely.

One of the most helpful features for onboarding is the checklist system. You can break down your training into smaller steps or tasks, making it easy to track an employee’s progress. This helps me ensure that no training material gets overlooked, and employees stay on track.

Knowledge Sharing Across the Team

Trainual isn’t just about onboarding. It’s also a powerful tool for continuous training and knowledge sharing across your entire team. With Trainual, it’s easy to create training materials for ongoing employee development or keep everyone updated on changes in company processes.

For example, when there’s a new product launch or a change in how we handle customer service inquiries, I can quickly update the relevant training materials in Trainual and have my team review them. This ensures that everyone is always on the same page and up to date on important developments.

Quizzes and Assessments

One feature I didn’t realize I needed but absolutely love is the quiz functionality. After creating training modules, I can easily add quizzes to test my employees’ knowledge and make sure they truly understand the material.

Trainual’s quizzes are customizable—you can create multiple-choice, true/false, or short-answer questions to assess comprehension. This has been especially useful for ensuring that employees fully understand complex processes or systems before they put them into practice. Plus, I get instant feedback on how well employees performed on each quiz, which allows me to identify any gaps in their knowledge.

Tracking Employee Progress

Another feature that has helped me keep track of training success is the platform’s analytics and reporting tools. With Trainual, I can easily see how my team is progressing through their training materials. I can track who has completed their modules, review quiz scores, and monitor overall training progress.

This has been a lifesaver when it comes to staying on top of new hires and ensuring that everyone has the knowledge they need to succeed. Plus, the ability to assign different training levels based on roles means that my employees don’t get overwhelmed by irrelevant training material.

Trainual’s Integrations and Mobile App

Trainual integrates with a wide range of tools that many businesses already use, such as Slack, Zapier, and Google Workspace. This makes it easy to streamline workflows and connect Trainual with your other business processes. For example, I’ve set up automations to send a notification to our team Slack channel every time a new employee completes a key training module.

Additionally, Trainual offers a mobile app, which is a huge benefit for teams who are often on the go or working remotely. Employees can access their training modules directly from their smartphones, which makes it easier to complete training on their own time.

Is Trainual Worth the Investment?

For me, the answer is a resounding yes. Trainual has been a game changer for how we approach employee training. The time it saves, the consistency it provides, and the ability to track progress and improve processes all make it incredibly valuable. Pricing starts at just $99/month, and considering how much more efficient our training and onboarding processes have become, it’s well worth the investment.

Final Thoughts: Why I Recommend Trainual

If you're a business owner looking for a way to streamline employee training, simplify onboarding, and ensure your team is aligned with your company’s processes and values, I highly recommend Trainual. It’s easy to use, incredibly flexible, and packed with features that help you create an organized, scalable, and engaging training experience for your employees. Whether you're a small business or a larger company, Trainual is a powerful tool that can transform your training process and set your team up for success.